Easy Ways to Export Outlook Mac to PST – Try it Right Now

Published By Siddharth Tehri
Published On July 11th, 2024
Reading Time 9 Minutes Reading


In Abstract: Mac Outlook does not provides any inbuilt option to export emails in PST format. But, in this post will make this possible for you to export Mac Outlook emails to PST format. Don’t worry here in this post we will explain each step in detail. Let’s start!

Microsoft Outlook is one of the dominant email client applications available for both Windows and Mac operating systems. There is always some unforeseen circumstance that leads to the migration of users from one to another i.e. from Mac Outlook to Windows Outlook or vice versa. Read to know how to export Outlook Mac to PST for Windows Outlook.

Most of the time it is the user’s own problem and not the underlying operating system that forces them to do so. Then what are the real reasons behind exporting Microsoft Outlook Mac to PST? If the need arises how can they achieve it in the most efficient and organized manner?

Table of Content

What makes Outlook so popular among organizations and home users? This is because of its compatibility with various operating systems. Microsoft Outlook is available for both Windows and Mac operating systems and it works smoothly on both platforms without any glitches.

Let us take a look at Mac Outlook and Windows Outlook and also learn about their file formats.

Also Read: Print an Email in Outlook for Mac

Mac Outlook and Windows Microsoft Outlook – Summary

Mac Outlook is a Microsoft email client designed for the macOS operating system used on Apple computers. It is a component of the Microsoft Office for Mac suite. Outlook for Mac Data File (OLM) is the primary file format used by Mac Outlook. Email, contacts, calendar items, and other data are all stored in a single file in this format. OLM files are commonly used for backup and migration.

On the other hand, for Windows, Microsoft Outlook, also known simply as “Outlook”, is a personal information manager and email client developed by Microsoft for Windows users. Personal Storage Table (PST) file is the primary file format for Outlook on Windows. PST files contain emails, contacts, calendar entries, and other data. These are often used for backup, archiving, and data migration between Outlook installations.

However, on analyzing the trend of the past few years, it is clear that most of the Outlook users want to migrate their mailboxes from Mac Outlook to Windows Outlook. Despite the fact that both Mac Outlook and Windows Outlook offer the same set of features, the transfer of users from one to the other is not a major problem. Then what are the reasons users want to export PST to Mac Outlook?

Read More: Import PST into Mac Outlook

Possible Reasons for Exporting Outlook Mac to PST

These are the reasons collected from multiple Outlook communities majorly pointed to the deficiency of features in Mac Outlook forced them to make a bold decision to move mailboxes to Windows Outlook.

  • The Searching option to filter out desired emails in Mac Outlook is not so robust.
  • The unavailability of Email Merge functionality forced users to move from exporting Mac Outlook to PST.
  • In Mac Outlook, there are features to assign categories for contacts stored in address books.
  • Lack of features to store the chat history between the clients.
  • The database file of Mac Outlook is more prone to corruption as compared to files of Windows Outlook.
  • There is no possibility of connecting Outlook for Mac to social networks.

If you want to transfer Outlook Mac to PST due to the above-mentioned reasons. Then you need to remember that the process of migration is not very simple or easy. However, with the tips and solutions mentioned in the subsequent sections, users can easily convert Mac Outlook OLM to PST without any glitches and extra effort.

For More Info: Export Outlook for Mac Contacts

But, there is no direct manual method that will help you in completing this export task. It must have been mentioned in the above intro that the file format of both these email clients is different, which does not support each other. That’s why we suggest you take the help of the below tool.

Instant Solution to Export Outlook Mac to Outlook PST

Case 1: If you still have Mac Outlook and you are able to Access the Mailbox in it.

As we know, there are no direct method suggested by Microsoft. You need to opt an automated tool to export Mac Outlook to PST format. It is quite effective and efficient in migrating data from Mac Outlook to PST file. You can rely on Revove Software and it won’t let you down.

The software is a complete collection of autonomous features and is fully accomplished with advanced algorithms. Moreover, it is simple to use GUI and enables the user to complete the operations without any glitches or hassle.

Now, we are going to discuss the software’s working steps to transfer Outlook Mac Email to PST file. Let us take a look at the below-mentioned steps:

Guide for Windows OS Users:

If you are using Mac Outlook and able to access the mailbox, then follow the below steps:

Step-1: Perform These Steps on Mac System

  • Launch Mac Outlook and go to Tools, a list will appear, hit Export 
  • Here you can select the categories that you want to export from Mac Outlook
  • Select the path to save Mac Outlook exported file and hit Finish 
  • An OLM file will be created at the provided location. Use USB copy the OLM file and transfer it to Windows system.

Step-2: Perform Below Steps on Window OS System

Now you have OLM file on your Windows system. Follow the steps listed below:

  • Download  Revove OLM Converter software and install it on your Windows OS system.
  • Add the OLM file into software panel using Add File button.
  • Software will scan the OLM file and provide a preview of OLM file data.
  • Hit Export button and select PST radio button from the pop up window.
  • Browse the path to save output file after exporting to PST format and hit Export.

Now you have PST file that contains data of Mac Outlook mailbox. You can use this PST file as you want.

Guide for Mac OS Users

If you are using Mac OS system and want to carry out export process on Mac system, then follow below steps:

First of all perform the steps explained in Step-1 and create OLM file using Mac Outlook. After having OLM file, perform below steps:

  • Download Mac OLM Converter and Install the Tool on your Mac OS system. After that launch the tool and hit Add File button.
  • Navigate to the location where OLM file saved and choose the OLM file and hit Open button. It will add the OLM file into software panel.
  • Hit Next button and choose PST radio button from popup window. After thus browse the path to save output by hitting Change button.
  • At last click Export button to start export process of Mac Outlook email to PST format. After completing the export process you can easy verify the output PST file by navigating to provided location.

Note: I hope that after using the above professional solution you understand an easy way to export Outlook Mac to PST for Mac. Now, if you want a simple way to export multiple emails from Mac Outlook into PST then go with an expert recommended tool.

Don’t Have Mac Outlook – Know What to Do

In this case, we assume that you have Mac Outlook database folder i.e. identity folder. This folder contains entire data, but you cannot access this data straightaway. At the same time Microsoft does not provide any way to change it into PST format. But don’t worry I have got covered you. Lets understand.

If you don’t know the location of Mac Outlook default storage, see the path:

Mac Outlook 2011: ~/Documents/Microsoft User Data/Office 2011 Identities/Main Identity/Data Records/

Mac Outlook 2016 and later versions: ~/Library/Group Containers/UBF8T346G9.Office/Outlook/Outlook 15 Profiles/Main Profile/

Now you have Mac Outlook database i.e., .olk file. In this case this software will help you in exporting Mac Outlook emails to PST format. Lets understand how you can use this tool:

  • Download the software by visiting official page of Mac Outlook OLK Converter Software and install. (Note: Choose the right tool according to you operating system)
  • Add the OLK file in the software using Add File button.
  • You can see all the folders of OLK file in the software panel.
  • Hit Export button and choose the PST radio button 
  • Browse the path and hit Export button to start the export process of Mac Outlook to PST format.
  • After completing export process, verify the output PST file.

Why Choose Automated Tool?

  • Easily exports Outlook Mac Emails, Contacts, and Calendars into PST file formats.
  • Maintain the Original Folder Hierarchy during or after conversion.
  • Option to export selective data using multiple filters.
  • The tool allows you to export the bulk Outlook Mac to PST format.
  • No restrictions to batch export Outlook Mac to PST files of any size.

Observational Verdict

We have discussed the fact why users are users to migrate from Outlook for Mac to Windows Outlook even though both are technically the same product. The manual techniques are available but for quick and easy migration, one should prefer an automated solution to export Outlook Mac to  PST file format.