Learn How to Copy Outlook Contacts From One Account to Another

admin | July 21st, 2020 | Microsoft Outlook, Technology

Summary: Learn about different strategies that you can adopt to copy Outlook contacts from one account to another.

Have you created a new Outlook account and want to add the contact list from the former account to the newer one? Having more than one account has become a necessity to manage your work and personal life. But whatever the reason might be, the thought of undergoing a lengthy process to copy Outlook contacts from one account to another can be daunting.

The idea of re-entering all of the contacts into the new Outlook must have crossed your mind but it’s not worth your time. So, how do we do it? In this blog, we will explain how you transfer your contacts.

How to Copy Outlook Contacts from One Account to Another?

You can achieve this in two different ways. One is a professional method with the help of a tool and another one can be manually done.

Method 1: Automated Professional Method

The transferring of contacts from one account to another requires you to convert your files in a business card format i.e. vCard file and then move it into the second outlook account that you have created.

Why prefer tool over the manual method?

  • You can move multiple contacts in and out of Outlook with the help of the software which isn’t the case manually because the manual method does not support exporting multiple contacts in a single attempt.
  • Even if your source file is corrupted or orphaned or protected by passwords, you can easily achieve results with the help of this tool.
  • You can copy the contacts that you had formerly deleted with no extra efforts on your part.
  • A contact file has attributes and details such as name, phone number, address, email ID, images, notes, etc. You can successfully copy them into your new account easily.

Steps to Copy Outlook Contacts From One Account to Another:

Step 1: Download and install the tool and add files or folders into the tool. Users can also choose to auto-detect Outlook PST files.

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load pst file

Step 2: Now, the software will scan the loaded files for any corruption or damage and will provide a preview of all the details within the file(s).

scan & preview pst file

Step 3: Now, choose the files that you want to copy and select the “vCard” file format. After this, provide a destination location to save the resultant file in your system.

select vcard format

Step 4: Then, click on the Export button to save the Outlook contacts from the former account.


A business card has been created. You can use this resultant data file to move the contact list into the new Outlook.

Step 5: Install and run the software and click on the “Import” button to add the file that we created.

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import vcard

Step 6: Provide the destination location of the folder where you saved the files and select the importing option.

add file

Step 7: Select the Microsoft Outlook profile where you have to copy the contacts.

choose profile

Step 8: At last, click on the Import button and copy Outlook contacts from one account to another.


Done! You have completed the job.

Method 2: Manual Methodology

Step 1: Run Outlook and click on File>> Open and Export
Step 2: Select the Import/Export option>> Export to a File
Step 3: Choose the Comma Separated Value (CSV)>> Next
Step 4: Now choose the folder that has your contacts>> Next
Step 5: Then save the file at your desired location
Step 6: After this map the custom fields and click on Finish.

These steps will generate a CSV file for each contact. Now, perform the below-given guidelines to copy them into a new account.

Step 7: Log in to your new Outlook account, choose File>> Open & Export
Step 8: Select the Import/Export option and choose to “Import”
Step 9: Select the “Import from another program or file” option>> Next
Step 10: Choose the CSV file and select the file you want to copy
Step 11: Select the folder to import and map the custom fields

Finish! You have successfully achieved the task to copy Outlook contacts from one account to another.


Which is the better method to execute this task?

An automated-professional method has various advantages over manual practice. The biggest demerit of the manual procedure is the necessity to copy every contact file separately. Now in case you have hundreds of contacts to transfer, it is not very convenient to apply such a lengthy process every time.
In addition to this, the manual task requires a lot of time and sound technical knowledge to successfully execute it. Hence, using the software would be a wise choice.