How To Save Emails From Outlook Web App To Hard Drive: A Complete Guide

RAHUL RAI | November 17th, 2018 | Microsoft Outlook, Technology
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Outlook Web App is a personal information manager web application provided by Microsoft. It comprises an interface just like MS Outlook (for desktop) and it comes up with Office suite. It is also called the browser-based app OWA and Exchange Web Connect with the earlier versions of Exchange Server. Read this post to know “How to Save Emails From Outlook Web App to Hard Drive?”

All the users who wanted to access their Microsoft Outlook emails from any computer that is connected to the Internet, use Outlook Web Access. It allows users to access their MS Exchange Server from any web browser like Safari, Internet Explorer, Firefox etc. After all, OWA works wonderfully and is a fantastic email client. It has so many features to control emails, address book, calendars, tasks etc. So, these are the factors that make this solution the industry standard.

Reasons to Save Emails From Outlook Web App to Hard Drive or Desktop

Outlook Web App is highly dependent on the Internet Information Server. Hence, an improper configuration of the IIS server can take users to OWA malfunction. Apart from this, there are thousands of risks being comprised with Outlook Web Access platform. IIS connection errors, authentication problems, login failures etc., are some issues that make users worry about spam and all the sorts of malicious attacks like viruses, which can come through email. Due to all of these common OWA issues and worries, the need to copy emails from Outlook web app to desktop.

How to Save Emails From Outlook Web App to Hard Drive?

Well,copy emails from outlook web app to desktop can be done via two different techniques i.e., manual and automatic. In this section, we are going to introduce users with both methods and it is recommended to follow the instructions sequentially and carefully as any wrong step may lead to permanent data loss save emails from outlook web app to hard drive.

1. Manual Method to Export Emails From Outlook Web App to Desktop

Follow the steps below to save emails from Outlook Web App to hard drive:

  1. Download and launch Microsoft Outlook application
  2. Now, click on the File menu and select Add Account option
  3. Select Manual Setup/ Additional Server Types. Click Next
  4. Highlight the desired services and hit the Next button
  5. Choose IMAP or POP
  6. Next, in the user information section, fill all the essential details
  7. Click More Settings
  8. Doing this will prompt the Internet Email Settings wizard
  9. Here, select the Outgoing Server option and then My Outgoing Server (SMTP) requires authentication. Click Advanced and fill the necessary information
  10. After this, leave copy of the emails on the server or remove it from the server after 14 days. Click OK >> Next
    Note- If you are getting any error while configuring the emails then, follow the steps mentioned below:
  11. Well, the errors mostly occur if the POP configuration is not enabled from the Outlook Web App account, to enable it:
  12. Sign in to OWA and in the navigation bar select Outlook/ Mail. Or, click on App Launcher >> Outlook
  13. Now, on the navigation bar click Settings >> Options
  14. Under the Options, choose Account >> My account
  15. Choose the POP option and enable it. Close OWA and reopen Microsoft Outlook
  16. Hit the Next button and close the window
  17. Eventually, click Finish to end up the configuration procedure
  18. Doing this will download all your emails from Outlook Web App server to PST file format and save this PST in the local hard drive. Now, you can access the emails stored in PST file anytime without any dependency of internet connection

2. Automatic Method to Save Emails From Outlook Web Account to Hard Drive

As the manual method is free of cost but it is time-consuming and needs technical expertise to execute. After considering such serious limitations of the manual solution, we have come up with an eminent and one-stop solution Hotmail Backup Tool. It allows users to export OWA emails to the hard drive and provides various file formats to create the backup such as PST, MSG, MBOX, and EML. Using this, one can download the emails from selective folders and emails of a specific date range from OWA account. In order to run this tool, installation and configuration of MS Outlook is must. Download Free Software from below

Note: This software can only works with the free email account such as outlook.com, hotmail.com etc. If you using the services of Office 365. Then in such case you need to backup your emails with the help of Office 365 backup Tool.

Final Words

How to save emails from Outlook Web App to hard drive is one of the most common queries asked by several computer users. This article includes two different techniques to get out of this trouble easily. Now, users can prefer any solution as per their preferences and current requirements.

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