How to Make Excel Spreadsheet from Outlook Contacts?

admin | July 30th, 2021 | Excel, Microsoft Outlook, Technology

Summary: If you are trying to make Excel spreadsheet from Outlook contacts, you are in the perfect place. We are going to explain the best tips and tricks to show you how to perform this task.

Contacts are an important asset for any individual or business. Outlook can manage all data items including contacts. Users sometimes wish to export this contact list into other spreadsheet programs for better access to its data. An Excel file can be used with other programs as well making it much more versatile and diverse.

An Excel spreadsheet saves its data in rows and columns and can store texts and numbers easily. This makes reading the data mentioned in it much easier to understand even for a novice user. You can export the Outlook contacts into a comma-separated values file that is easily used up by Excel and other spreadsheet applications. You can easily create this file type using Outlook’s inbuilt feature.

If you are unaware of this method, then scroll down to find out. If you have orphan contact files on your system without having Outlook, then also we have a solution for you. Let us now find out these tricks.

How to Make Excel Spreadsheet from Outlook Contacts?

SysTools vCard Export software is the best utility that is capable of converting Outlook contacts into various formats. You can convert them into Excel suitable format or any other type making it convenient for you to simply transfer your contacts into the majority of platforms of your choice. It provides many advanced features as listed below:

  • Make Excel spreadsheet from Outlook contacts in bulk.
  • Preserves the folder hierarchy and its structure.
  • Option to selectively export contacts from Outlook.
  • Supports corrupt, damaged, orphan, password-protected files.
  • Compatible with all versions of MS Outlook.
  • The resultant file can be used with other spreadsheet programs too.
  • Exports all fields and attributes of the contact.

Steps to Make Excel Spreadsheet from Outlook Contacts

  1. The first step is to download the tool on your computer, install it, and launch it. Now, click on the Add File button.

Free Download Purchase Now

add outook contacts

2. The software will provide you the feature to automatically fetch the files from their location. You can choose any option and let the software scan them.

browse outlook contacts

3. Now, the tool will provide you a preview of all Outlook contacts. Choose the one that wishes to convert and click on Export.

preview outlook contacts

4. Then, select the CSV file option from the list and browse a location to save this Excel file. Hit the Export button to continue.

export to excel spreadsheet

Manually Make Excel Spreadsheet from Outlook Contacts

If you have Outlook installed on your system and well-configured, you can perform these steps:

  1. Launch MS Outlook and click on File.
  2. Select on Open & Export and click on Import/Export.
  3. Now, select Export to a File and choose Next.
  4. Then, choose Comma Separated Values > Next.
  5. Choose the contacts folder from the list.
  6. Browse a location to save them.
  7. Match the fields and click on Finish.

Limitations of the Manual Method

Here are a few limitations to make Excel spreadsheet from Outlook contacts as listed below:

  • You can export many fields, but not all of them.
  • Mapping is done manually which is time-consuming.
  • Needs a properly configured Outlook application.
  • Requires technical knowledge on the user’s part.

Related: Import Contacts to Outlook

Wrapping Up

We have discussed various methods to make Excel spreadsheet from Outlook contacts. Users can opt for any method that suits their requirements and convenience. You no longer have to bear with the restrictions imposed by the manual method as you can always opt for the automatic solution. This tool is an all-rounder utility that provides a safe environment for the process.