Summary: In this article we will discuss the top methods to add bates number to any PDF documents. What are the reasons, that it is used by lawyers, attorneys etc. What are the features which makes it suitable for documentation of information in large law firms. So keep reading this post to know the secrets to add bates numbering to legal documents.
Quick Overview of Bates Numbering Technicalities
Bates numbering is the procedure or method majorly used for indexing of legal documents and assigning a series of self-incrementing numbers. It can also appears as the footer or the header on specific pages. The bates numbering also include the addition of prefix or suffix. The main motive behind the bates numbering is the easy identification or retrieval of selective information from the large husk of information. The bates numbering is similar to the indexing or page numbering of books or novels.
Reasons For Adaptation of Bates Numbering to Legal Documentation
Bates numbering is the ancient methodology used to label & identify legal documents. Previously it is done manually but with passage of time, it is overtaken by electronic numbering. During the discovery phase of the litigation, more number of documents require the use of the unique identifiers for each page of the each important document for quick retrieval and reference.
Top Reasons For the Selection of PDF as Legal Documentation
With the addition of digital signature increases the security of the PDF documents which facilitates the professional to edit, share, collaborate with genuine person without any network alteration.
Portable Document Format: The PDF file is the universally accepted file formats. It can be easily access on any device such as Mac, Windows, Linux with any alteration in the formatting or data mismatch.
Enhance Security: It is one of the most suitable documents type and preferred by legal professionals. This is because only such documents is admissible in a court of law which cannot be easily altered or if altered forcefully then there must be some legal footprints to verify the same.
Compressibility: whenever the professionals needed to present the case file in the court of law then use PDF format for same. As it provides compressibility with compromising with the digital quality of the documents.
Password Protection: Most of the legal firms deals with the sensitive and confidential documents of an individual or government organizations. This type of documents required the high level of security. The password protection feature of the PDF documents makes it the perfect choice.
How to Add Bates Numbering to Legal Documents?
There are two different methods are available to add bates numbering to legal documents
Adobe Acrobat Pro
PDF Bates Numberer
These are the two methods are available from different proprietor. Let’s discuss each of them one by one.
Tips to Add Bates Numbering to Legal Documents With Adobe Acrobat
With the free version of Adobe acrobat reader, you are only allowed to read PDF files. All other feature remains absent. You need to subscribe or upgrade to pro version of the adobe acrobat. With pro version of adobe acrobat, you will get certain other advance feature as well. Let see how to add bates numbering to legal documents with Adobe acrobat pro. Once you have upgraded to the pro version of the software.
Then follow the below mentioned steps:
Open Adobe acrobat reader pro
Click on Tools > Edit PDF >> Secondary Toolbar
Then in secondary toolbar >> More >> Bates numbering and then click on add.
Add files via add files or add folder or add open files. Browse file from local system storage.
Note: If add any password protected file then you have to manually enter the password for each.
You can also arrange the listing of files in any order. Once you have done with the arrangement of the files, then click on Add header and footer dialog box and then click on OK.
Click on Insert bates number and the enter the following i.e Specify the number of digits to be add. By default it is set to 6 digits number i.e. 000001 and so on. (1-15)
Type prefix or suffix to add before or after the bates number.
Note: For legal documentation, it is recommended that, the number must be selected is higher such as 15 etc.
Adobe PDF is the universal and most suitable file format for legal documentation. As it left behind the footprints if any altercation is done with the documents. Undoubtedly, there thousands of pages in the single case file. Retrieving information from such large files is never be easy process. So the concept of adding bates is developed which facilitate the easy identification and accessing of information. In this post, we have discussed the two different methods or you can say solution to add bates numbering to legal documents.