How to Save Outlook Message in PDF – Know Here

admin | March 9th, 2021 | Conversion

Data forensic analysis, law enforcements organizations, academic institutes, business organization and many more institutions need to save Outlook message in PDF documents for various purposes. People want to learn how to save Outlook Message in PDF in batches. We understand your requirements and brought a comprehensive and direct solution for the same.

Overview of MSG File

MSG is a file format used by Microsoft Outlook to store information. These messages contain sender, recipient, subject, date and message body. They can also have one or more email fields with contact information, appointment details, and other task specifications. All of the properties that make up the Message object, including those, are also part of the Outlook MSG file. MSG files are plain ASCII text with headers, main message body and hyperlinks. Outlook generated MSG files are functional with the programs that requires MAPI which is short for Microsoft’s Messaging Applications Programming Interface.

Why Save Outlook Message in PDF

MSG files are stored in a single email message with their embedded attachments. Only Outlook application is compatible with them. When a user has to open the MSG file without Outlook application, the best method is to save the Outlook MSG file in an easily readable format. PDF is the ultimate platform for sharing confidential documents, presentations, and more. You can easily open it anywhere without email client app, save images, links, and much more.

How to Save Outlook Message in PDF in Bulk Mode

MSG to PDF Converter is a software application that helps users to convert MSG files with all emails and attachments to PDF format. Any user can use this application on any Windows version including 10, 8.1, 8, 7, XP, etc.

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This converter is an automated solution which does not require the installation of Microsoft Outlook application to transfer MSG emails in PDF file format. User does not need to have any technical background to convert the files into PDF files using this tool. It has the ability to migrate multiple .msg files from PDF files in batch without facing any errors. Also, users can convert MSG file to HTML and other supported file formats using this impeccable utility.

How to Save Outlook Message in PDF Step by Step

  • Launch the MSG to PDF converter tool.

interface

  • Add the MSG files and folders to the homepage of conversion tool.

add msg files

  • Select the file format as PDF.

export type as pdf

  • Click on Export button to start exporting PDF files.

export button

Note: Users can recklessly install and download Mac MSG to PDF Converter tool for Mac OS.

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Save Outlook Message in PDF Format Manually

This section of the blog holds the manual solution which can be opted in the case when there are less number of Outlook message files. In this approach, users first have to export Outlook messages in HTML format and later convert them in PDF format.

Note – If you have bunch of emails then you would have to perform below mentioned steps repeatedly for each file conversion. To avoid it, the first method is the direct solution for multiple Outlook MSG files conversion.

Stepwise guidelines save email as pdf Outlook 2010

  • Open the file / folder which you want to save as PDF in MS Outlook.
  • Open the File tab >> Save As.
  • In the Save As prompt, provide title for the files.
  • Select HTML in the Save as type box and click on the Save button.
  • Now launch Microsoft Word >> Open (open the HTML document you have just saved)
  • Click on the File menu and then, on the Save as button.
  • Next in the Save As dialog, select PDF from the File Type drop-down list and click on Save tab.

Although this solution is simple and can be executed easily but still each Outlook message file has to be converted manually. Other than this, one has to create the folder on their own before exporting emails.

Conclusion

PDF is the universal file format for formal use hence, people search for how to save Outlook message in PDF. We have provided the solutions to save messages from Outlook to PDF file format. To convert attachment along with the MSG file and for bulk conversion choose the direct solution provided above.