Technique to Export Contacts from Office 365 – Free Try Right Now

Monika ~ Modified: 05-04-2023 ~ Office 365 ~ 5 Minutes Reading

Export Office 365 Contacts to PST

Query: “Hi Experts! I have been using Office 365 for a very long time. I have a lot of contacts in my Office 365 account, but due to some personal and other issues, I don’t want to use O365 anymore and want to migrate it to a desktop-based email client application i.e.; Microsoft Outlook so that I can access it on my system. If anyone has any solution to export contacts from Office 365 account to PST so that I can access it on my PC, please suggest it to me. Any assistance will be exceptionally valued.”

Table of Content

Before going towards the solution let us understand why users need to export contacts from Office 365 online. One of the major uses for exporting Office 365 contacts into PST is the easy availability of contacts on your desktop or in other desktop-based email clients. PST files are most suitable for backups and they are easy to access in Microsoft Outlook.e

How to Export Office 365 Contacts to PST Account?

First of all, configure your Office 365 account to an Outlook application. Add your Gmail account to Outlook. You will get a view of all contacts. Now add an Office 365 account to Outlook. This will be sync Outlook with Office 365.

Steps to Export Contacts From Office 365:

  1. Open Outlook and Choose File option.
  2. Click on Open & Export >> Import/Export.
  3. You will get a screen of ‘Import and Export Wizard’, Click Export to a file >> Next.
  4. Select Outlook Data File(.pst) and then Next.
  5. Under the Select folder to export from, select the Contact that you want to export under your account. And Click Next.
  6. Browse the file location under Import a File option where you want to save .pst file. Type the file name you want to save as .pst and Click Ok.
  7. You will be get three different options for exporting. Replace duplicates with items exported, allow duplicate items to be created, or Do not export duplicate items. Choose it accordingly and Tap on Finish.
  8. If you click to choose to create a .pst file option, you will get the Create Outlook Data File screen in which you have to add Password for keeping it safe. Or if you choose to export an existing Outlook Data File which is already password protected, then type the password and Click Ok.
  9. Your Outlook contacts for a selected account has successfully migrated to .pst file.

Note: If you want to save a file other than PST format then you can Choose the CSV option in Point 4.

Want to Export Multiple Office 365 Contacts to PST?

The manual approach allows you to export single contact to Office 365. But, if you are using Office 365 for a very long time, you must have hundreds of Contacts. What would you do if you want to export multiple Office 365 contacts?

If you want to export Office 365 contacts to PST, you can download Revove Office 365 Export Tool. This application exports Office 365 contacts to PST. Not only this, you will be able to export your items in EML, and MSG file format also.

Moreover, some users export items from Office 365 Data Backup format. You can easily Backup Office 365 email to Outlook PST format without facing any hassle. This provides a facility to schedule automatic backup to O365 mailboxes on the local system.

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Follow the Steps to Export Office 365 Contacts to PST

Step 1: Open and Launch Office 365 Export.


Step 2: Sign in with the credentials for the Office 365 user account.


Step 3: Software will preview all the folders of that id. Check on the Contacts folder and then Next.


Step 4: Click on the PST file format. If you have a huge size PST file then you can split your PST file and by Enabling Split Outlook Data File.

Step 5: Please Select Category Contacts.

Step 6: Then Browse the destination path in which you want to save your file and Click Start.


Step 7: You can access your PST file finally.


Get to learn how to Export Contacts from Office 365 in an efficient way. The blog discusses the basic reason why users export items of Office 365 contacts into the PST. It also covers the manual approach of exporting contacts from Microsoft Office 365. An alternative approach has also been discussed if you are having multiple accounts and then you can easily export Office 365 contacts to PST file format.

Frequently Asked Questions

How to Export Emails from O365 webmail using Tool? 

Simple Steps to Extract Office 365 Data with the help of this software:

  • Launch and run the Revove Office 365 Export Tool.
  • Enter Credentials & choose Items to Extract
  • Select the desired File Format & Apply Date Filter
  • Browse Location to save Office 365 Account Emails
  • Now, click on “Start Export” to start the process.

How Does this Tool Export Shared Mailbox from Office 365?

Yes, Office 365 Mailbox export tool allows you to easily export O365 shared mailbox.

What happens when you export the contacts from Outlook?

When a copy of your contacts is saved into a CSV file, or other file type. You can easily use this file to import your contacts into another email account.