Software Working Preview

Stepwise product guide to be followed for carrying out process successfully. Follow the steps accordingly to proceed further:

  1. Go to the start menu click on All Programs » Revove OST Recovery.

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  2. Once the software is launched, Click on the "Add File" button as shown below:

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  3. As soon as you click on the Add Files button, "Add File" Window pops up to let you select one of the given options like

    • Select File
    • Search File

    Select file

    Click on the "Select File" radio button and browse the OST file click on the “...” button.

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    Now, Browse the desired OST file, select it and click on "Open" button.

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    Now, the software displays the path of selected OST file in textbox near to Browse button

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  4. If you click on Select Search Option then there are two more options for searching the .OST files.

    • Search Selected Drive: To search the file from Selected Drive.
    • Search All Drive: To search the file from all the Drives.

    Select "Search Selected Drive" to get all the OST file stored in a particular local drive. Press "Search" button.

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    Click OK when 'Search Sucessfully Completed Message' Pops up.

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    After the searching process is completed, the software displays the list of OST files stored on entire drive as shown.

  5. Revove OST Recovery software supports to remove two Outlook Email Encryptions SMIME and OpenPGP in OST files

    1. SMIME: This encryption type encrypt Outlook emails using Certificates.
    2. OpenPGP: This encryption type encrypt Outlook emails using Public and Private Keys.

    To remove encryption from Outlook Email Messages in OST file:


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  6. Now you can see the storage path of OST file. The software provides two modes for scanning: Quick and Advance.

    • Quick scanning mode: Provides faster recovery of OST files.
    • Advance mode: If you are not able to view the data after using quick scan mode or if the OST file is highly corrupted then use the Advance scan mode. As it is designed for deep data recovery task. This Software support Advance Scan on 64 bit OS also. To recover permanently deleted items from OST file, choose Advance scan option.

    Once the file is selected, Click on Add button to proceed further.

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  7. The software will start the scanning process of OST file.

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  8. As soon as the scanning process is completed a dialog box appears confirming success of the scanning process, the left most panel displays the list of folders in the complete folder/directory hierarchy. Now user can save scanned OST files if he needs. Click on Yes button if you want to save the scan results for the OST file.

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  9. The Left Panel of the software displays existing folders in Source OST files in 2 Fonts.

    • Bold: The Folder Name displayed in Bold font contains data in it.
    • Unbold: The ubold folders denoted empty folders.
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    In the left hand side software panel dispalys the folder hierarchy of all loaded OST files. To collaspse them, right click in the panel, it provides option 'Collapse All'

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    The OST Recovery software displays deleted emails in Red Color in the preview panel, so that the user can easily identify the recovered deleted items from a OST file.

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    All OST file items can be previewed on the software interface in 8 different formats. They are Normal Mail View, Hex, Properties, Message Header, MIME, HTML, RTF and Attachments.

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    Attachments: Preview Attachments present inside a particular email by clicking on the Attachments tab. It displays the list of attachments along with details present in the same & upon selection, the attachment is previewed on the bottom right corner.

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  10. View Outlook OST File Items

    Now you can view all the folders and mailbox items. There are tabs: Mail, Calendar, Contacts, Notes, Journal and Folder list in the left side of the window to show specific OST file items.

    Click on Mail to view only emails.

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    Click on Calendars tab to view events from all mailbox items.

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    Click on Contacts tab to view the address book information in the OST file.

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    Click on Tasks tab to view all Tasks in the selected OST file.

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    Click on Notes tab to view all Notes in the selected OST file.

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    Click on Journals tab to view all journals in the selected OST file.

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    You can switch the display pane in two ways to get a better view of the email data details such as Horizontal & Vertical View. By default, the email data is displayed in Horizontal View. Press Vertical to view data in vertical panel.

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  11. Select the Export Button to migrate all OST file data items together.

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    Or select the Export Selected option to migrate only particular selected files in an OST data file item.

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  12. For Export Selected items to Office 365

    To export only selected files to Office 365 account

    Select the Office 365 Radio Button.

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    Note: To Export all data items from the Source OST file to Office 365, Go to step No. 17

  13. You can Provide Username and password in Advance Settings option or directly in User Validation section for Export Selected.

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  14. In Advanced Settings Option, provide User name & Password. Press Save.

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    Click OK when a pop-up message: Settings saved successfully' appears.

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    Click on General settings.

    Date Filter: This refers to the specified date interval value that is to be provided and according to which the data is to be exported.

    Categories: This refers to the categorized transfer of data as per the folders such as mails, calendars, contacts, etc.

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    Press Save.

    Click OK when a pop-up message: Settings saved successfully' appears.

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  15. Or provide Username & Password Directly in the previous Window diaplayed

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    Click on Validate Option for validating the provided Office 365 credentials.

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  16. Sucessfull validation generates a Green Tick near the Username textbox, (if credentials provided are valid). Then Press Export button

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  17. To Export All Items in Office 365

    To Export all data items from a OST data file to Office 365 account.

    Select the Office 365 Radio Button, Click on the "Advanced Settings" button.

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    • Office 365 Settings:

    User Account Impersonation

    • Admin SMTP: Provide the Admin username for the admin account
    • Password: Provide the password for the admin account.
    • Admin account of Office365 must have E3 license assigned, you must be able to access OWA for admin.
    • Admin account of Office365 must be impersonated. How to Apply impersonation, watch video.
    • Check if you have login as administrator on your machine (where tool is running)?

    Press "Save" button.

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    Click OK when a pop-up message: 'Settings saved successfully' appears.

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    General Settings:

    • Date Filter: This refers to the specified date interval value that is to be provided and according to which the data is to be exported.
    • Categories: This refers to the categorized transfer of data as per the folders such as mails, calendars, contacts, etc.

    Press "Save" button.

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    Click OK when a pop-up message: Settings saved successfully' appears.

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  18. Once the settings are saved click on the "Enter destination Mailbox" button on the previous menu.

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  19. Check "Maintain Folder Heirarchy" option to maintain same order of folders and folder names (as in source OST file) in the resultant folder imported in Office 365 account.

    Or check "Don't Export Empty Folders" after unchecking "Maintain Folder Heirarchy" to avoid empty folders in resultant folder imported in Office 365 account.

    Click on "Next" button.

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  20. On the Next button, a new Export Option window will opened. Provide the destination mailbox name, and it would be validated by the software at the same time.

    Once validated, Click on the "Export" button.

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    The software will start the export procedure.

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    Once the export process is completed successfully. Following message will prompt. Click on "OK".

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    The Export Report will be generated showing the success and fail count for the export process.

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  21. Click on the "Save" Button to Save Export Report in the CSV file format.

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  22. Provide the name and location for the export report and click on "Save" button.

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    The export report will be saved successfully. Press OK.

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    Now, You can preview the Export Report of the whole process in the CSV file from the proposed destination location.

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  23. Instead of entering Destination Mailbox name, user can use 'Provide Destination Office 365 Account from CSV' option.

    To use the CSV mode, generate a CSV file from the software interface itself.

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    To auto-generate a CSV file click on the "Auto-generate CSV" label as follows:

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  24. Now specify the name and location for the Generated CSV File and click on "Save" button.

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    A message will pop-up, saying, 'Successfully generated CSV file, Enter proper credentials, and browse the same file'. Press OK.

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    Now Open the the saved sample CSV file generated, and provide the required mailbox credentials (Username & Password) as follows. Then the save the file.

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  25. Now, back in the previous Window, click on the "Browse" button.

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    Navigate and select the CSV file (Generated and saved now in the above step.) which contains Office 365 Mailbox credentials.

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    The Address location (path) of the CSV file selected will be shown on the Software User Interface as follows.

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  26. Check "Maintain Folder Heirarchy" option to maintain same order of folders and folder names (as in source OST file) in the resultant folder imported in Office 365 account.

    Or check "Don't Export Empty Folders" after unchecking "Maintain Folder Heirarchy" to avoid empty folders in resultant folder imported in Office 365 account.

    Click on "Next" button.

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  27. The credentials will be validated now. A Green Tick will be displayed in Export Option Window.

    Once validation is done click on "Export" button.

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  28. The Export process will start now.

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    Once the export process is complete, Then the following message would be prompted. Click on "OK".

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  29. The Export Report will be generated showing the success and fail count for the export process.

    Click on the "Save" Button to Save Export Report in the CSV file format.

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    Now, Specify the location where the CSV file can be saved. And click on the "Save" button.

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    The following prompt will be generated as follows as the report is saved successfully. Press OK.

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  30. Now, You can preview the Export Report of the whole process in the CSV file from the proposed destination location.

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  31. Preview the Export data items in Office 365 account.

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